We've all been there: that sinking feeling when you realize you've accidentally voided a check. Fortunately, there's usually a way to reverse this action. However, it's not quite as simple as clicking a button.
Before You Begin: Key Restrictions
- No Check Number, No Unvoid: Payables voided without a check number cannot be unvoided.
- Trust Checks are Off-Limits: Unvoiding is not available for trust checks.
- Refunds and Unapplied Cash: Voided refunds of unapplied cash are also non-reversible.
Setting the Stage for Success
- Security Class Permissions: Verify that the "Query view" and "Unvoid check" boxes are selected in the Journals tab of your Security Class window.
- Journal Preferences: In the Journals Preferences window, set the "Maximum Number of Rows returned in Journals Queries" to zero (0). This is essential for the unvoiding feature to work correctly.
The Unvoiding Process
- Select the payable associated with the check you want to unvoid.
- Click the "Unvoid" button (on the toolbar, Actions pane, or Actions menu).
- In the "Unvoid Date" window, select the appropriate date and click OK.
- A confirmation message will appear, also reminding you to update the 1099 Box value if necessary.
Unvoiding Checks Linked to Transactions
- Billed Transaction (Negative Not Billed): The transaction will be deleted entirely.
- Billed Transaction (Both Billed): You'll receive a warning — you must unbill the statement before proceeding.
- Non-Billed Transaction: The original transaction will be deleted; you'll be prompted to create a new transaction.