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Transfer Fees and / or Costs Between Matters, Professionals, or Fees to Costs in ProLaw

Transfer fees and / or costs between matters, professionals, or fees to costs in ProLaw

Problem:  One attorney received fee credit in error.  The client has paid the bill, but the analysis reports need to reflect a different professional for fee credit.

Example:  Angry partner wants to remove fee credit from sloppy associate (who is no longer with the firm.)  The partner needed to re-do the associate’s work and is not happy.

Solution:  Transfer fees from associate to partner in the current open period. Prior reports will not be affected.

Step by Step:

  1. Enter a negative fee. Date = whatever date you wish, just be consistent for all steps. Unit 1, Professional = Sloppy Associate, Component = Flat Fee, Price = negative amount to be transferred the other attorney.
  2. Make sure all WIP transactions are on hold, except for the fee you just added.
  3. Bill the negative fee.
  4. Enter a positive fee for the attorney receiving the fee credit.  Unit 1, Component = Flat Fee, Price = amount to be transferred to the other attorney, Professional = Attorney to receive the fee credit.
  5. Bill the positive fee.
  6. If necessary, remove hold from all WIP transactions.
  7. Post an application entry in Journals.
  1. On the Quick Find view, select the Operating checking account and the date of the transfer, type deposits.
  2. Add a new deposit with a zero debit and zero credit in the top part of the Journals window. Pick the Matter ID.  Line description = Transfer Fees from Partner to Associate (or equivalent)
  3. On the distribution tab, next to the negative statement, enter the negative amount in the white Pay box.  Enter the positive amount next to the positive statement in the white Pay box. Make sure the remaining box is zero.  Press Save.

 

Here is the procedure to transfer fees billed and paid between matters.

Problem:  One matter received credit in error.  The client paid their bill, but the wrong matter was selected for the deposit.

Solution:  Transfer fees from wrong matter to the right matter in the current open period. Prior reports will not be affected.

Step by Step:

  1. Enter a negative fee. Date = whatever date you wish, just be consistent for all steps. Unit 1, Professional = anybody, I usually select the billing attorney for the matter, Component = Flat Fee, Price = negative amount to be transferred the matter that should have the deposit.
  2. Make sure all WIP transactions are on hold, except for the fee you just added.
  3. Bill the negative fee.
  4. Enter a positive fee for the matter needing the A/R.  Unit 1, Component = Flat Fee, Price = amount to be transferred to the other matter, same professional.
  5. Bill the positive fee.
  6. If necessary, remove hold from all WIP transactions.
  7. Post an application entry in Journals.
  1. On the Quick Find view, select the Operating checking account and the date of the transfer, type deposits.
  2. Add a new deposit with a zero debit and zero credit in the top part of the Journals window. Pick the Matter ID.  Line description = Transfer Fees from Matter #1 to Matter #2 (or equivalent)
  3. On the distribution tab, next to the negative statement, enter the negative amount in the white Pay box.  Enter the positive amount next to the positive statement in the white Pay box. Make sure the remaining box is zero.  Press Save.

 

Here is the procedure to transfer the A/R fees to Costs in Transactions and Journals.

 

Problem:  All A/R is converted as fees.

Solution:  Transfer fees to costs.

Step by Step:

  1. Enter a negative fee. Date = whatever date you wish, just be consistent for all steps. Unit 1, Professional = Converted Fee Professional, Component = Converted WIP Fee, Price = negative amount to be transferred to costs.
  2. Make sure all WIP transactions are on hold, except for the fee you just added.
  3. Bill the negative fee.
  4. Enter a positive soft cost.  Unit 1, Component = Converted Soft Cost, Price = amount to be transferred from fees.
  5. Bill the positive soft cost.
  6. If necessary, remove hold from all WIP transactions.
  7. Post an application entry in Journals.
  1. On the Quick Find view, select the Operating checking account and the date of the A/R, type deposits.
  2. Add a new deposit with a zero debit and zero credit in the top part of the Journals window. Pick the Matter ID.  Line description = Transfer Converted Fees to Costs (or equivalent).
  3. On the distribution tab, next to the negative statement, enter the negative amount in the white Pay box.  Enter the positive amount next to the positive statement in the white Pay box. Make sure the remaining box is zero.  Press Save.

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